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Field Document Control Clerk

Company: Matrix Service, Inc
Location: Stillwater
Posted on: October 4, 2019

Job Description:

Core Competencies:

* Must have a strong knowledge of Microsoft Office (Excel, Word, Outlook, etc)

* Strong written and verbal communication skills

* Experience with E-Rooms, FTP sites and document management systems

* Strong attention to detail, schedule oriented, assertive

* Highly organized

* Experience with handling vendor and contractor submittals

* Experience with RFI handling, processing and tracking

* Experience with drawing and document transmittals and lists

* Experience with reproduction and printing

* Experience with file organization

* Experience with document tracking and expediting

* Other administrative duties as requested by the project

* Job Responsibilities:

* Organize project folder and documents so the project team can find files in a timely manner

* Aware of budget hours for Document Controls on project

* Assist PM and PE in facilitating the project team's turnaround of vendor drawings, RFI's, and other documents

* Know the deadline for the team to complete RFI's and Vendor drawing reviews

* Basic understanding of the project

* Know document control requirement for project according to project execution manual

* Maintain all logs for the project (ie. drawing, transmittal, RFI, and vendor drawing logs)

* Know duration of answering RFI's and vendor drawing reviews

* Know how to properly run River's Document Management System for the transmittal process to assure efficient transmittal logs

* Responsible for all documentation as needed on the project

* Communicate with the PE to notify when vendor drawing packages are arriving for review

* Coordinate with the PE on who will be reviewing vendor drawing packages

* Assist PM in updating status of RFI's and vendor drawings

* Distribute logs (RFI & vendor drawing) to PM and APM to notify them of outstanding items

* Print and stamp (as required) incoming documents and distribute them to the proper team members after communicating to the PM to assure the proper allocation of documents

* Scan reviewed/filled-in documents and itemize them in the proper folder on the project drive

* Archive all issued documents, drawings, and communication

* Assure clerical correctness of design drawings (ie. border, title block, date, drawing number, description, rev number, etc.) before issuing to client

* Assure clerical correctness of all other documents (ie. Formal transmittals, RFI's, CO's, ECN's, Logs, etc.) before issuing to client

* Assure design drawings are plotted to the neatest PDF's for the client

* This position is located in Cushing, OK

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information.

Keywords: Matrix Service, Inc, Stillwater , Field Document Control Clerk, Other , Stillwater, Oklahoma

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