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Operations Administrator

Company: amshot
Location: Oklahoma City
Posted on: May 15, 2022

Job Description:

Job Description We---re not your typical corporate culture. At amshot, our clients aren---t cogs, and our employees aren---t either. We aim to empower our community, partner with other businesses, and bring out the best food trucks. Sound like something you want to be a part of? Keep reading. Title: Operations Administrator FLSA Status: Non-Exempt Reports to: Chief Operating Officer (COO) Position Summary: The Operations Administrator is responsible for managing contracts and agreements to ensure efficient, effective, and profitable performance throughout the entire contract lifecycle as well as administrate Human Resources and Office Management tasks for the organization. This position will also serve as the point of contact between business development team and finance team from the time a contract is initiated until the contract term has expired or been terminated. Reasonable Accommodation Statement To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement: Responsible for ensuring amshot---s [JH1] contract rates and quantities align with current pricing rates. Reviews executed sales documentation to ensure profitability when comparing against current amshot contract rates. Responsible for maintaining and auditing client headcount when necessary. Reviews amshot backup supplier invoice charges and adjusts backup agreement additions accordingly. Reviews monthly agreement invoices for any discrepancies prior to month end and confirms adjustments. Reviews weekly standard invoices for any discrepancies and confirms billing amounts and rates are accurate. Assists procurement as needed in the purchasing and receiving of IT assets associated with sales and purchase orders. Greet customers/visitors in a pleasant manner and assists them. Administrate Human Resource updates in third party software system. Maintain office inventory and manage third party vendors for office readiness. Able to maintain confidential and proprietary information. Additional operational office duties as assigned. Competency Statements: Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Listens to others and communicates in an effective manner. Uses mathematical techniques to calculate data or solve practical problems. Uses knowledge of the workings, structure and culture of the organization and political climate to solve problems and accomplish goals. Supervisory Responsibility This role has no supervisory responsibility. Work Environment This job operates in a standard office setting. This role routinely uses standard office equipment such as computers, printers, fax machines, phones, and copiers. Physical Demands This is a largely sedentary role with the physical abilities below may be required. Stand O Reach above shoulder O Walk O Climb N Sit C Crawl N Reach Outward N Squat/Kneel/Bend O Lift/Carry Push/Pull 10 lbs or less O 10 lbs or less O 11-20 lbs O 11-20 lbs O 21-50 lbs O 21-50 lbs N 50 lbs N 50 lbs N N (Not Applicable) Activity is not applicable to this occupation O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5 hrs/day) F (Frequently) Occupation requires this activity up to 33%-66% of the time (2.5-5.5 hrs/day) C (Constantly) Occupation requires this activity up to 66% of the time (5.5 hrs/day) Position Type and Expected Hours of Work This is a Full-Time position working Monday- Friday, 8:00 a.m --- 5:00 p.m. Hours and work shift may change in accordance with business needs. Required Education and Experience Education: High school diploma or equivalent. Experience: 1-2 years [JH2] experience in operations administration or office management. Preferred Education, Experience and Skills Education: Bachelor---s degree in business. Experience: 1 years of IT experience with data entry and Connectwise Manage. Computer Skills: Proficient in Microsoft Office. Additional Eligibility Qualifications Must be able to accomplish any and all duties with little to no assistance. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. AAP/EEO Statement amshot is an Equal Employment Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by law. Company Description amshot empowers organizations through technology, service, and education. Our team of experts provides full-service Managed IT, 24/7 Help Desk support, vendor management, software development, Business Intelligence, application management, and more to businesses of all sizes. amshot does not have a typical corporate culture. Our clients aren---t cogs, and our employees aren---t either. We strive to view every challenge, task, relationship, and interaction---inside and outside of the office---through the lens of having fun, valuing honesty, giving back to our community, and doing things differentlyin the best way. If you---re interested in being a part of a unique culture, keep reading.

Keywords: amshot, Stillwater , Operations Administrator, Other , Oklahoma City, Oklahoma

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